Important Instructions To Apply CSD Smart Card Offline โ๏ธ
To make sure your application goes smoothly, it’s important to get a few things ready before you start filling out the canteen smart card application form.
- Use the Original Form: Don’t use photocopies; only original application forms are accepted. You can get one from your nearest csd canteen or respective unit run canteen
- Black Ball Pen Only: You must use a black ball pen to complete the form.
- Capital Letters: Make sure all details are written in capital letters.
- Photographs: You’ll need high-resolution, attested passport-size photos. One is a single photo of you, and the other is a joint photo with your spouse. Remember to paste them, don’t staple.
- Photo Dress Code: Officers should wear a lounge suit or a shirt and tie. Others should be in civil dress.
- PAN Card: Have a copy of your PAN card ready to attach to the form.
Note#: The process to apply csd smart card offline for any type of category takes a lot of time and very hectic, we strongly suggest you to apply csd smart card online at the official csd smart card website unless necessary to do so.
Step 1: Filling Out Your Service Details
This first part of the form is for your service category and the type of card you’re applying for. Fields with an asterisk (*) are mandatory.
- Application Type: Tick if you’re applying for the first time or reapplying. If it’s a reapplication, you’ll need your old Liquor/Grocery Card ID number.
- Service: Choose your branch: Army, Navy, Airforce, or Others (like AR, CG, SFF, TA, BRO).
- Personnel Category: Select your category: Officer, JCO, or OR.
- Pay Level: Tick the box for your correct pay level (Level 1-5, 6-9, or 10-18).
- Cards Applied For: Select the cards you need. You can apply for a Liquor card, a Grocery card, and up to two Dependent cards on the same form.
Step 2: Applicant’s Personal Information
Accuracy is key in this section to avoid any delays.
- Rank and Personal Number: Fill in your current rank and personal number. If you’ve been promoted, also mention your old personal number.
- Name: Write your full name, leaving a blank box for a space between your first and last names.
- PAN Card and Dates: Enter your PAN card number, Date of Birth (DD/MM/YYYY), Date of Joining (in your current rank), and Date of Retirement (DD/MM/YYYY).
- Contact Info: Provide your mobile number and email address.
- Personal Details: Tick your gender and marital status.
- Family Details: Write your father’s full name and your spouse’s or Next of Kin’s (NOK) full name.
Finally, don’t forget to sign clearly inside the designated box.
Step 3: Applying for Dependent Cards ๐จโ๐ฉโ๐งโ๐ฆ
If you need a dependent card for your family members, you’ll need to fill out this section for each person.
- Who’s Eligible?
- Dependent cards are for children over 10 years old.
- Sons over 25 are not eligible for a dependent card.
- There’s no age limit for dependent, widowed, or divorced daughters.
- Required Details: For each dependent, you’ll need to provide their full name, relation to you, and date of birth. You’ll also need to paste an attested photo and get their signature.
Step 4: Declaration, Verification, and Submission
Before you submit the form at your Unit Run Canteen (URC), you need to complete the self-declaration.
- Self-Declaration: By signing, you’re confirming that all your information is correct and that you don’t hold any other canteen cards.
- Verification: The form must be verified and countersigned by the OIC Canteen or a Field Officer (Major/Equivalent), who will add their signature and a round stamp.
CSD Card Fees and What’s Next ๐ณ
- Fee: The CSD card fee is โน165 per card, plus a โน5 canteen fee. If you’re reapplying because of a rejection, you don’t need to pay again. You have to fill another form and attest the rejected form after making necessary changes as mentioned in the rejection note.
- Tracking: You should get two SMS updates. The first confirms your application was received, and the second lets you know the card is ready and will be at your canteen in about 15 working days.
- No Updates?: If you don’t get an SMS, contact your canteen or send an email to
customercare@cims-net.com.
Card Activation, Security, and CSD Card Renewal ๐
- Activation: Your new card has to be activated and a PIN generated in your presence at the canteen. You have to submit your old canteen cards at the respective canteen.
- Card Security: To prevent fraud, never give your card to anyone else or share photos of it.
- Lost Card: If you lose your card, you must file an FIR and report it to the nearest canteen right away.
- CSD Card Renewal: The card is valid for 10 years or until your retirement date, whichever comes first. You should reapply three months before it expires to ensure you don’t have a gap in service.
Download Canteen Smart Card Offline Form
You can download a sample form in pdf format by clicking the download button below. Please note that while applying csd smart card offline this form is only for your reference and this form is solely applicable to serving defence personnel.
Frequently Asked Questions (FAQ)
1. What is the total cost for one new CSD smart card? Ans. The total cost is โน170 per card, which includes โน165 payable to SCPL and โน5 to the canteen.
2. How long is my CSD smart card valid for? Ans. The card expires 10 years from its date of issue or on your date of retirement, whichever is earlier.
3. Is my 26-year-old son eligible for a dependent card? Ans. No, sons over the age of 25 are not authorized to have a dependent card.
4. What should I do if I lose my Canteen Smart Card? Ans. You must lodge an FIR with the police and immediately report the loss to your nearest canteen.
5. How will I know when my card is ready? Ans. You can expect to receive two SMS messages from Smart Chip Private Limited, Noida. The first confirms your application was received, and the second will inform you when the card is prepared and on its way to your canteen.
6. Can I use a photocopy of the application form? Ans. No, the form must be filled in its original version. Photocopies are not allowed.
